Simplify the complexity of hosting events with event management software. A streamlined, consolidated, web-based, one-source hub for event details—resources, facilities, communication, reservations, registration, and workflow tracking—keeps everyone on the same page.
Church website calendar software allows events to be automatically published to the calendar, where visitors and members can coordinate their schedules with the church’s offerings and find all the details they need.
Event coordinators and volunteers can access the behind-the-scenes information needed for their role in the event within pre-set limits.
Resource Management and Scheduling
The details of resources needed for events—including room reservation, audio-visual equipment reservation, child-care and other volunteers, and food service—can now be coordinated in resource scheduling software. Everything in one place with clear work-flows, automated approval requests and even real-time notification of changes helps keep events running smoothly from start to finish.
Keeping up with the various room scheduling needs of different ministries is a breeze with room reservation software. At the time the event is scheduled, the room selection is made. The request is automatically routed to the proper person for approval and locked into the schedule.
With room scheduling software, you can reserve a conference room or meeting room, or any other kind of space, with confidence, knowing that the software will prevent double-bookings. You can reserve the resources you will need in that room to automatically have the room ready in time for your event. In the event of last minute adjustments, communication routing keeps everyone on the same page.
Facility Management and Scheduling
Active churches use their facilities often throughout the week. With multiple ministries reserving rooms, facility management software is a must to make sure there are no conflicts and that coordinators can have rooms ready with a minimal of effort.
The beauty of facility management software is that all details can be reserved at the time the event is planned. The software’s scheduling process walks event coordinators through every possible need, so that nothing is left to memory or chance. Any special instructions for the care of rooms or resources are viewed at the time of reservation. Later changes are tracked and automatically routed for approval to avoid duplicate reservation of resources or rooms, and automatic updates are sent to all personnel who need to know the information.