RoadMap: Communication Values Privacy Settings
One of the reasons we have been working on the project surrounding communication values has been to streamline the way that communication values are used in Fellowship One. To do this, we also need to make sense out of the multiple ways that the “unlisted” flag was being used.
For many, seeing Unlisted on a record could mean any of the following:
- Invalid email - if an email was undeliverable, it would be marked as unlisted to indicate that it was invalid
- Unsubscribed - when someone unsubscribed using the link within a group email
- Unlisted phone - this would indicate that a number should not be shared on roster or directory reports
- Do Not Contact - many churches would train staff to use the unlisted setting to indicate that someone should not be called or emailed
In previous releases, we clearly defined the way the first two uses, invalid email addresses and unsubscribed emails, are handled. This release addresses the privacy concerns for individuals who do not want their phone numbers shared with anyone outside of their church staff.
The common definition of Unlisted for phone numbers is “Yes, I want you to have my phone number, but don’t share it with others.” Just like a phone book would have Unlisted next to an individual’s name, the online church directory, attendance roster reports, and church membership reports would have the individual’s phone number shown as Unlisted
Currently, individuals can update/edit their privacy settings using the Profile Editor via InFellowship. On November 27, 2012, we will extend the ability to set an individual’s privacy settings to church staff via the Fellowship One portal. Prior to this release, you will see a new security right added to the list of rights available for portal users. After this release, only portal users with that permission in place will be able to set privacy settings for an individual.
Privacy settings will determine the visibility of information available to others via InFellowship. In 2013, look for privacy settings to extend to a Church Directory Core Report in the Report Library.
Although the term privacy settings is not a new one, especially if your church is currently using InFellowship, the image below can refresh you on what privacy settings are available.